[Tools] Testing feedback #214

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opened 2026-05-05 09:53:31 +00:00 by marionrvrn · 0 comments

marionrvrn commented

2026-05-05 09:53:31 +00:00

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Overview

Tools currently contains three apps: Slides, Collab, and Whiteboard. These three have very little in common and the category name gives no indication of what is inside. Collab in particular would make more sense under Business. This grouping should be reconsidered.

Collab

Collab is a team workspace tool, similar to Slack, with channels, direct messages, canvases, huddle, and file sharing.

Current state

Unclear what Collab is at first glance and how it differs from Messages in Communication. Collab is a team workspace, Messages is a direct messaging tool. That distinction is never explained anywhere
Cannot add members when creating a channel. Channels can be created but are empty with no way to invite anyone
Cannot create a group conversation. The only options are channels (with no member invite) or one-to-one direct messages, nothing in between
Canvases appear to be collaborative documents (rich text editor, image support, sharing, copy link) but this is never explained. The name "Canvas" gives no indication of what it does
Canvas sharing triggers a browser autofill suggestion, meaning the input field is not properly marked to prevent it
Collab is placed under Tools alongside Slides and Whiteboard. These three have nothing in common. A user looking for a team workspace would not think to look under Tools
Collab would make more sense under Business as an optional module, since it is a team and professional collaboration tool, the same way HR and CRM are

Requirements

Add a short description or subtitle to both Collab and Messages so users immediately understand the difference
Fix channel creation to include a member invite step
Add the ability to create private group conversations between selected users without requiring a full channel
Rename "Canvases" to something more descriptive like "Documents" or "Shared Notes"
Fix the Canvas share input field to prevent browser autofill from triggering
Consider moving Collab under Business rather than Tools

Whiteboard

Whiteboard is a visual collaboration tool similar to Miro, with drawing, shapes, frames, mind maps, and more.

Current state

What works:

Stickers, text, shapes, connectors, drawing, emoji and eraser all work
Frames work
Calendar element works
Kanban element works
Mind map is present
Webframe element works
Comment feature works
Whiteboard saves automatically

Current issues:

Calendar element has no text or event support. It displays a calendar but cannot be interacted with
Kanban element on the whiteboard is not linked to the Projects Kanban. There is no way to pull in an existing project or board
Mind map does not work properly. Clicking "Add Child" adds nodes only on the first line on the right. There is no way to choose where to add a child node, and editing or deleting second-level nodes does not work
Webframe works but most websites cannot be embedded as they block embedding (X-Frame-Options: SAMEORIGIN). This is a fundamental limitation of the feature
Document element looks and behaves like a sticky note rather than a real document. It should open a full editable document like the Canvas in Collab
Comment feature works but comments cannot be linked to any other feature or record. They are just floating labels on the canvas with no actionable context
Record button in the top right of the whiteboard opens a window with nothing in it. Purpose is completely unclear

Requirements

Add text and basic event support to the Calendar element so it becomes interactive
Add the option to link the Whiteboard Kanban element to an existing project from the Projects app
Fix the Mind map: add child placement must be controllable, and editing and deleting nodes at all levels must work reliably
Replace the Document element with a proper rich text editor, consistent with the Canvas in Collab
Add context to the Comment feature: comments should be linkable to a task, story, project or other record
Fix or remove the Record button. If it is a screen recording feature, it must open a working interface. If it is not ready, remove it from the UI

Slides

> Note: the following feedback is from a non-technical user perspective. Slides may have been designed with a developer workflow in mind, but if it is intended for a general audience, the entry point and setup flow should change significantly. + I could not connect the AI to it, trying to fix that

Slides is an AI-powered presentation generation tool.

Current state

Cannot create a deck from within the app. The Decks tab requires entering a file system path and scanning for .slides marker files, which is a developer-level workflow completely inaccessible to a non-technical user
The entire setup requires working directly with the filesystem: creating directories, adding a .slides marker file, naming slide files with a specific numbering convention (01_slide_name.md), and managing a theme.md file, all outside the app before anything can happen inside it
The Slides tab shows "Select a deck" but no deck can be created or selected without completing the path and scan step first
Documentation is available inside the app via the Docs tab, which is good, but docs should never be the fix for a broken entry point. If a user needs to read technical documentation before creating their first deck, the onboarding has already failed

Requirements

Replace the path and scan flow with an in-app "Create new deck" button that handles file creation automatically in the background
A user should never have to interact with the filesystem directly. That complexity must be abstracted away entirely
The "Create a Presentation from Scratch" workflow described in the docs is actually a good user flow. It should all happen inside the app with no filesystem interaction required
Until this is rebuilt for non-technical users, label Slides as a developer or advanced feature, or move it out of the main Tools menu

Overall

Whiteboard is the most functional app in Tools and has a strong feature set. The core drawing tools work well and automatic saving is a good baseline. The main gaps are the mind map reliability, the record button, and the disconnect between Whiteboard elements and the rest of the OS (Kanban not linked to Projects, documents not linked to Collab canvases, comments not linked to any record).

Slides is not usable by a non-technical user in its current form and should be labelled accordingly or rebuilt with a simpler entry point.

Collab works but belongs under Business, not Tools. The category itself needs to be reconsidered.

Updated Suggestions

Must fix now

Fix the Mind map: child placement, node editing and node deletion must all work at every level
Fix or remove the Record button. It must not open an empty window

Should do soon

Add text and event support to the Calendar element on Whiteboard
Add the option to link the Whiteboard Kanban to an existing Projects board
Replace the Whiteboard Document element with a proper rich text editor
Add context linking to Whiteboard comments (link to task, story, project or record)
Fix Collab channel creation to include a member invite step
Add group conversation support to Collab
Rename Collab Canvases to Documents or Shared Notes
Move Collab to Business or Communication and reconsider the Tools category grouping
Rebuild the Slides entry point to remove filesystem dependency

Not needed now

Do not add new Whiteboard or Slides features until the existing ones work reliably
Webframe embedding limitations are a third-party constraint and not a priority to solve

## Overview Tools currently contains three apps: Slides, Collab, and Whiteboard. These three have very little in common and the category name gives no indication of what is inside. Collab in particular would make more sense under Business. This grouping should be reconsidered. ## Collab Collab is a team workspace tool, similar to Slack, with channels, direct messages, canvases, huddle, and file sharing. **Current state** - Unclear what Collab is at first glance and how it differs from Messages in Communication. Collab is a team workspace, Messages is a direct messaging tool. That distinction is never explained anywhere - Cannot add members when creating a channel. Channels can be created but are empty with no way to invite anyone - Cannot create a group conversation. The only options are channels (with no member invite) or one-to-one direct messages, nothing in between - Canvases appear to be collaborative documents (rich text editor, image support, sharing, copy link) but this is never explained. The name "Canvas" gives no indication of what it does - Canvas sharing triggers a browser autofill suggestion, meaning the input field is not properly marked to prevent it - Collab is placed under Tools alongside Slides and Whiteboard. These three have nothing in common. A user looking for a team workspace would not think to look under Tools - Collab would make more sense under Business as an optional module, since it is a team and professional collaboration tool, the same way HR and CRM are **Requirements** - Add a short description or subtitle to both Collab and Messages so users immediately understand the difference - Fix channel creation to include a member invite step - Add the ability to create private group conversations between selected users without requiring a full channel - Rename "Canvases" to something more descriptive like "Documents" or "Shared Notes" - Fix the Canvas share input field to prevent browser autofill from triggering - Consider moving Collab under Business rather than Tools ## Whiteboard Whiteboard is a visual collaboration tool similar to Miro, with drawing, shapes, frames, mind maps, and more. **Current state** What works: - Stickers, text, shapes, connectors, drawing, emoji and eraser all work - Frames work - Calendar element works - Kanban element works - Mind map is present - Webframe element works - Comment feature works - Whiteboard saves automatically Current issues: - Calendar element has no text or event support. It displays a calendar but cannot be interacted with - Kanban element on the whiteboard is not linked to the Projects Kanban. There is no way to pull in an existing project or board - Mind map does not work properly. Clicking "Add Child" adds nodes only on the first line on the right. There is no way to choose where to add a child node, and editing or deleting second-level nodes does not work - Webframe works but most websites cannot be embedded as they block embedding (X-Frame-Options: SAMEORIGIN). This is a fundamental limitation of the feature - Document element looks and behaves like a sticky note rather than a real document. It should open a full editable document like the Canvas in Collab - Comment feature works but comments cannot be linked to any other feature or record. They are just floating labels on the canvas with no actionable context - Record button in the top right of the whiteboard opens a window with nothing in it. Purpose is completely unclear **Requirements** - Add text and basic event support to the Calendar element so it becomes interactive - Add the option to link the Whiteboard Kanban element to an existing project from the Projects app - Fix the Mind map: add child placement must be controllable, and editing and deleting nodes at all levels must work reliably - Replace the Document element with a proper rich text editor, consistent with the Canvas in Collab - Add context to the Comment feature: comments should be linkable to a task, story, project or other record - Fix or remove the Record button. If it is a screen recording feature, it must open a working interface. If it is not ready, remove it from the UI ## Slides **> Note: the following feedback is from a non-technical user perspective. Slides may have been designed with a developer workflow in mind, but if it is intended for a general audience, the entry point and setup flow should change significantly. + I could not connect the AI to it, trying to fix that** Slides is an AI-powered presentation generation tool. **Current state** - Cannot create a deck from within the app. The Decks tab requires entering a file system path and scanning for `.slides` marker files, which is a developer-level workflow completely inaccessible to a non-technical user - The entire setup requires working directly with the filesystem: creating directories, adding a `.slides` marker file, naming slide files with a specific numbering convention (`01_slide_name.md`), and managing a `theme.md` file, all outside the app before anything can happen inside it - The Slides tab shows "Select a deck" but no deck can be created or selected without completing the path and scan step first - Documentation is available inside the app via the Docs tab, which is good, but docs should never be the fix for a broken entry point. If a user needs to read technical documentation before creating their first deck, the onboarding has already failed **Requirements** - Replace the path and scan flow with an in-app "Create new deck" button that handles file creation automatically in the background - A user should never have to interact with the filesystem directly. That complexity must be abstracted away entirely - The "Create a Presentation from Scratch" workflow described in the docs is actually a good user flow. It should all happen inside the app with no filesystem interaction required - Until this is rebuilt for non-technical users, label Slides as a developer or advanced feature, or move it out of the main Tools menu ## Overall Whiteboard is the most functional app in Tools and has a strong feature set. The core drawing tools work well and automatic saving is a good baseline. The main gaps are the mind map reliability, the record button, and the disconnect between Whiteboard elements and the rest of the OS (Kanban not linked to Projects, documents not linked to Collab canvases, comments not linked to any record). Slides is not usable by a non-technical user in its current form and should be labelled accordingly or rebuilt with a simpler entry point. Collab works but belongs under Business, not Tools. The category itself needs to be reconsidered. --- ## Updated Suggestions ### Must fix now - Fix the Mind map: child placement, node editing and node deletion must all work at every level - Fix or remove the Record button. It must not open an empty window ### Should do soon - Add text and event support to the Calendar element on Whiteboard - Add the option to link the Whiteboard Kanban to an existing Projects board - Replace the Whiteboard Document element with a proper rich text editor - Add context linking to Whiteboard comments (link to task, story, project or record) - Fix Collab channel creation to include a member invite step - Add group conversation support to Collab - Rename Collab Canvases to Documents or Shared Notes - Move Collab to Business or Communication and reconsider the Tools category grouping - Rebuild the Slides entry point to remove filesystem dependency ### Not needed now - Do not add new Whiteboard or Slides features until the existing ones work reliably - Webframe embedding limitations are a third-party constraint and not a priority to solve

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